Skip to content
New Write-ups that write themselves, incident reports you can just say out loud, and more — see what’s new

Product

Write-ups & PIPs Incident logs Attendance points Licenses & compliance AI Shift reports & time off Repair & maintenance Employee records

Industries

Card rooms & casinos Restaurants & bars Hotels & hospitality Entertainment venues Retail Security services Facilities & janitorial Warehouses & manufacturing IncidentTrack CageCount
What's new Pricing Security Blog Sign in
Get started
For businesses that run on shifts

Every shift. Every incident. On the record.

Write-ups, incidents, attendance, certifications, shift reports and repairs. Signed, timestamped and in one place. Built for restaurants, bars, card rooms, hotels, retail and every team that works in shifts.

See how it works

White-glove setup · We import your roster · Live in days

Written Warning

Marcus Bell · Floor · No Call/No Show

Signed 3/3
  • Marcus Bell Employee · 2:11 PM
  • Elena Ruiz Supervisor · 2:13 PM
  • Danielle Okafor HR · 2:14 PM
Sep 17 · Floor Closed
Incident · Front Desk 9:14 PM

Guest yelled at Grace over a charge, threatened her and threw a key card at her.

Grace Kim Involved Luis Ortega Witness

May meet §6401.9 88%

AI flagged it. Your team decides.

36 months

Alcohol server (RBS)

Rosa Delgado · Bartender · Bar

Renewed Proof

Attendance points

Kevin Marsh · Line Cook · Kitchen

6
  • Sep 12 · Late Arrival+1
  • Today · No Call/No Show+4
  • Each clean month−1

Trusted by bars, card rooms, business centers and more across California

The 80/20 of managing people

The bottom 20% of your staff consumes 80% of your time.

Every owner and manager knows the math. The fix isn’t more meetings. It’s writing up the hard cases once, the same way, every time.

The Priceless
20% of your staff.

Show up on time, take initiative, do the right thing.

The Potential
60% of your staff.

Good intentions, but need direction and manager oversight.

The Problem
20% of your staff.

No-shows, incidents on the floor and the same conversation, again.

Your staff

Your time

HR PaperTrail gives that 20% a paper trail, so the hard cases stop living in your head, your inbox and a binder in the back office.

Watch a record build

The paper trail

Two good years. One rough month. Every page in order.

  1. Sep 26, 2024 Hired
  2. Sep 26, 2024 Certifications assigned
  3. Sep 2–8 Three late arrivals
  4. Sep 9 Points add up
  5. Sep 15 No Call/No Show
  6. Sep 17 Written Warning, signed
  7. Sep 19 30-day improvement plan
  8. Oct 1 Turning it around
  9. Today Defensible.

Marcus Bell joins the floor team as a server. Two good years follow, all on one record.

His position’s requirements are assigned automatically: a food handler card and harassment-prevention training, each with a due date and proof on file.

Late three times in one week. Each one logged in seconds, from a phone on the floor.

Your point rules do the math and the trend arrow on his profile turns red. His supervisor, Elena, gives a Verbal Warning the next day.

He misses a Saturday night shift without calling in. Points total: 7. The team covered his tables, and the record shows it.

What happened, what has to change, the next step and Marcus’s own comments, signed on screen by Marcus, Elena Ruiz and HR manager Danielle Okafor.

Goal: on time, every shift. Weekly check-ins, each with a note.

Not one late or missed shift since the plan started. He even stays 30 minutes past his shift to cover a table. The turnaround is on the record too.

If anyone ever asks what happened, the answer is one click away: his complete file, with every signed page, ready to print.

MB

Employee record

Marcus Bell

Server · Floor · Nights

Plan on track

Points

7

Sep 26, 2024

MB

Hired · Server

Floor · #10311 · Full time

Active

Sep 26, 2024

Requirements assigned

Food Handler CardOn file
Harassment preventionEvery 2 years

Sep 2–8

Late Arrival × 3

SEP 02Late Arrival+1
SEP 05Late Arrival+1
SEP 08Late Arrival+1

Sep 9

Attendance points

Your rule: Late Arrival = 1 point

3
Verbal Warning · Sep 9 Signed

Sep 15

No Call/No Show

+4

Saturday night · Team covered his tables · Points total: 7

Sep 17

Written Warning

Signed 3/3

Reason No Call/No Show

Next step Final Warning

Marcus Bell

Employee · Sep 17

Elena Ruiz

Supervisor · Sep 17

Danielle Okafor

Human Resources · Sep 17

Sep 19

Improvement plan

30 days

Goal: On time, every shift. Sep 19 – Oct 19

Wk 1
Wk 2
Wk 3
Wk 4

Oct 1

Note · Elena Ruiz

Plan on track

“Marcus stayed 30 minutes past his shift to cover Table 7 until his relief got in.”

No new points since Sep 15

Defensible.

On file
Full file · every page signed PDF ZIP

The paper trail

Two good years. One rough month. Every page in order.

Meet Marcus, one of your servers. This is how his record builds in HR PaperTrail, on its own, as your managers work.

  1. Sep 26, 2024

    Hired

    Marcus Bell joins the floor team as a server. Two good years follow, all on one record.

    MB

    Hired · Server

    Floor · #10311 · Full time

    Active

  2. Sep 26, 2024

    Certifications assigned

    His position’s requirements are assigned automatically: a food handler card and harassment-prevention training, each with a due date and proof on file.

    Requirements assigned

    Food Handler CardOn file
    Harassment preventionEvery 2 years

  3. Sep 2–8

    Three late arrivals

    Late three times in one week. Each one logged in seconds, from a phone on the floor.

    Late Arrival × 3

    SEP 02Late Arrival+1
    SEP 05Late Arrival+1
    SEP 08Late Arrival+1

  4. Sep 9

    Points add up

    Your point rules do the math and the trend arrow on his profile turns red. His supervisor, Elena, gives a Verbal Warning the next day.

    Attendance points

    Your rule: Late Arrival = 1 point

    3
    Verbal Warning · Sep 9 Signed

  5. Sep 15

    No Call/No Show

    He misses a Saturday night shift without calling in. Points total: 7. The team covered his tables, and the record shows it.

    No Call/No Show

    +4

    Saturday night · Team covered his tables · Points total: 7

  6. Sep 17

    Written Warning, signed

    What happened, what has to change, the next step and Marcus’s own comments, signed on screen by Marcus, Elena Ruiz and HR manager Danielle Okafor.

    Written Warning

    Signed 3/3

    Reason No Call/No Show

    Next step Final Warning

    Marcus Bell

    Employee · Sep 17

    Elena Ruiz

    Supervisor · Sep 17

    Danielle Okafor

    Human Resources · Sep 17

  7. Sep 19

    30-day improvement plan

    Goal: on time, every shift. Weekly check-ins, each with a note.

    Improvement plan

    30 days

    Goal: On time, every shift. Sep 19 – Oct 19

    Wk 1
    Wk 2
    Wk 3
    Wk 4

  8. Oct 1

    Turning it around

    Not one late or missed shift since the plan started. He even stays 30 minutes past his shift to cover a table. The turnaround is on the record too.

    Note · Elena Ruiz

    Plan on track

    “Marcus stayed 30 minutes past his shift to cover Table 7 until his relief got in.”

    No new points since Sep 15

  9. Today

    If anyone ever asks what happened, the answer is one click away: his complete file, with every signed page, ready to print.

    Defensible.

    On file
    Full file · every page signed PDF ZIP

Try it

Go ahead. Sign it.

This is how a write-up closes in HR PaperTrail: three signatures on one screen, filed to the employee’s timeline the moment it’s done.

Counseling · #C-1187

Employee Counseling — Written Warning

Employee
Marcus Bell
Position
Server · Floor
Manager
Elena Ruiz
Reason
No Call/No Show
Action
Written Warning
Counseled
Sep 17

Description. Did not come in for his Saturday night shift on Sep 15 and did not call. Follows three late arrivals and a Verbal Warning on Sep 9.

Corrective action. Call the shift manager at least two hours before any missed shift. Arrive on time for every scheduled shift.

Next step if repeated. Final Warning.

Employee comments. “I had a family emergency and my phone died. I understand, and I’ll call in next time.”

Employee: Marcus Bell

Signs after Marcus

Supervisor: Elena Ruiz

Signs after Marcus

HR: Danielle Okafor

MB

Marcus Bell

Timeline

7 points
  1. Sep 17 Awaiting signatures

    Counseling · Written Warning

    0 of 3 signed

  2. Sep 15
    Points Adjusted

    No Call/No Show · +4 points

  3. Sep 15
    Incident Added

    Did not report for his Saturday night shift.

  4. Sep 9
    Counseling Created

    Verbal Warning · Late arrivals · signed

  5. Sep 8
    Incident Added

    Late: clocked in 9 minutes late.

Just a demo. Your signature never leaves this page.

What’s inside

Everything your managers write down. One record per person.

Write-ups, incidents, points, certifications, shift reports and repairs all land in the same place, on the same timeline. No more binders, group texts or spreadsheets.

Write-ups

Write-ups, signed on the spot

The employee, the supervisor and HR sign on one screen. Improvement plans, notes and onboarding papers live right next to them.

HR PaperTrail AI

See trouble coming

Risk scores that show the records behind them, plus a flag on incidents that may be workplace violence. Your managers decide what to do.

Incidents

Every incident, written down the same way

Who was involved, who saw it, private entries for sensitive cases, and an AI check on every one.

Attendance

Points that forgive on their own

Your rules, applied the same way for everyone. A point comes off each clean month.

Certifications

Certifications, ahead of the deadline

Food handler cards, alcohol server permits, guard cards, licenses. Assigned at hire, renewals tracked, proof on file.

Employee files

The whole employee, on one page

Everything about one person on one timeline, and their complete file ready to print in one click.

Shift reports

Every shift, handed off clean

Shift reports, checklists, time off and meetings.

Repairs

Repairs that don’t fall through the cracks

A QR sticker on every machine. Anyone can report a problem with a photo, and you see the vendor, the status and the cost.

One record, one set of rules for who can see and do what, and a history of every change.

See everything it does

HR PaperTrail AI

AI that reads every page, so you don’t miss the one that matters.

AI flags incidents that may meet California’s §6401.9 workplace-violence definition, the moment they’re saved. It scores each employee’s last 12 months and tells you why. Your team decides what happens next.

See HR PaperTrail AI

HR PaperTrail AI

Illustrative example. A guest at Table 7 threatens and shoves a server. HR PaperTrail AI flags the incident as possibly meeting California's workplace-violence definition, Type 2 (customer or client), with 94% confidence, saves its reasoning with the record and opens a follow-up checklist; the team reviews and decides. Marcus Bell's AI risk insight shows High, score 72, trending down since his improvement plan started. A separate incident produces a suggested No Call/No Show point adjustment that a manager must review.

Illustrative example Fictional business and people. AI flags, scores and suggests; your team reviews and decides.

  • Reads the whole file

    Twelve months of write-ups, points, incidents and improvement plans.

  • Re-checks on its own

    Whenever a record changes, and again every night.

  • Flags and suggests

    It never writes anyone up, closes a case or deletes a thing. People make the call.

New The fall release · 18 new features · live now

AI that does the paperwork. You make the calls.

Say what happened and the report writes itself. Type one line and the write-up is drafted. Ask a question and get the records. Here’s each one, running.

New

Say what happened, in English or Spanish. AI fills in the report: who was involved, who saw it, where it happened and what kind of incident it was.

New incident

EN detected
0:09

Transcript

“Guest at Table 7 got cut off and shoved Tommy. Elena saw it, I walked him out.”

TN Tommy Nguyen Involved
ER Elena Ruiz Witness
JH Jake Holloway Reported by
Dining room · Table 7 Location
Workplace Violence · Type 2 94% Analyzed by HR PaperTrail AI
Nothing saves until you click Create. Create

Talk-to-Report: Say what happened, in English or Spanish. AI fills in the report: who was involved, who saw it, where it happened and what kind of incident it was.

NewTalk-to-Report

How it works : Talk-to-Report

Shown on a fictional business. AI drafts, flags and suggests; your team reviews and decides.

Also new this release

See everything new

Who it’s for

Built for businesses that run on shifts.

HR PaperTrail was born inside a California card room. Today it runs bars, restaurants, business centers and more, anywhere managers do the documenting. Pick yours.

Card Rooms & Casinos

Where HR PaperTrail was born. Gaming licenses, Title 31, dealer errors and a floor that never closes.

  • Gaming licenses, work permits and Title 31 training, tracked by position.
  • Dealer errors and guest incidents, written up the same way on every shift.
  • Pairs with IncidentTrack for security and CageCount for the cage.

Certifications it can track

  • Card room work permit
  • Key employee license
  • Title 31 / BSA training
  • Responsible gambling training
  • TDA certification
See HR PaperTrail for card rooms & casinos

Restaurants & Bars

Late shifts, alcohol-server and food handler cards, closing checklists and walk-in repairs — on the record.

  • No-shows and late arrivals scored by your rules, and forgiven after clean months.
  • Food handler and alcohol server (RBS) cards tracked, with proof on file.
  • Closing checklists, guest incidents and walk-in cooler repairs in one place.

Certifications it can track

  • Alcohol server (RBS)
  • Food handler card
  • Food protection manager
  • Harassment prevention
  • Allergen awareness
See HR PaperTrail for restaurants & bars

Hotels & Hospitality

Front desk, housekeeping and engineering — guest incidents, room repairs and a clean handoff every shift.

  • Front desk, housekeeping and maintenance each see their own team.
  • Guest incidents with who was involved and who saw it.
  • Night audit hands off to the morning with a brief AI writes from the shift report.

Certifications it can track

  • CPR & First Aid
  • Lifeguard certification
  • Pool operator certificate
  • Food handler card
  • Alcohol server (RBS)
See HR PaperTrail for hotels & hospitality

Entertainment Venues

Bowling centers, family fun centers, theaters and live venues — guest incidents, game repairs and young crews onboarded fast.

  • Young, seasonal crews onboarded with policies they sign on screen.
  • Guest injuries and incidents documented with witnesses.
  • Ride, lane and game repairs tracked from report to fixed.

Certifications it can track

  • Minor work permit
  • CPR & First Aid
  • Ride operator training
  • Food handler card
  • Alcohol server (RBS)
See HR PaperTrail for entertainment venues

Retail

Attendance points, short drawers, seasonal hires and store checklists — handled the same way at every store.

  • Attendance points applied the same way in every store.
  • Cash-handling and shrink incidents, kept private when they need to be.
  • Each store set up as its own department, with its own managers.

Certifications it can track

  • Harassment prevention
  • Cash handling policy
  • Loss prevention policy
  • Alcohol & tobacco age checks
  • Forklift & pallet jack
See HR PaperTrail for retail

Security Services

Guard cards, post reports, incidents with witnesses and client-site records — current, signed and in one place.

  • Guard cards and training tracked for every officer.
  • Post and shift reports with checklists, signed off every shift.
  • Incident reports with witnesses, ready when a client asks.

Certifications it can track

  • Guard card (BSIS)
  • Exposed firearm permit
  • Baton permit
  • Powers to arrest training
  • Annual 8-hour training
See HR PaperTrail for security services

Facilities & Janitorial

Crews across client sites, chemical-safety incidents, equipment repairs and certifications — in one place.

  • Crews organized by client site or team.
  • Chemical-safety incidents and client complaints on the record.
  • Vehicle and equipment repairs, with what they really cost.

Certifications it can track

  • Janitorial harassment prevention
  • Hazard communication
  • Bloodborne pathogens
  • Heat illness prevention
  • Injury & illness prevention (IIPP)
See HR PaperTrail for facilities & janitorial

Warehouses & Light Manufacturing

Forklift certifications, safety incidents, attendance points, shift handoffs and machine repairs — on the record.

  • Forklift and equipment certifications, renewed before they lapse.
  • Safety incidents and near misses logged from the floor.
  • Machine repairs started by scanning a QR sticker.

Certifications it can track

  • Forklift operator
  • Powered pallet jack
  • Lockout/tagout
  • Indoor heat illness prevention
  • Hazard communication
See HR PaperTrail for warehouses & light manufacturing

Examples show a fictional business and its people. HR PaperTrail is software, not legal advice; confirm your own requirements with your lawyer or regulator.

Card rooms & casinos

Run a casino or card room? Meet the gaming suite.

HR PaperTrail started on a card room floor. For gaming operators it works alongside IncidentTrack for security and surveillance, and CageCount for the cage. Same team, same floor.

See it for card rooms Ask about all three
IncidentTrack

Security and surveillance reports, banned guests and evidence, with HR PaperTrail AI built in.

Explore IncidentTrack
CageCount

Drop boards, chip counts and cage closes, with the variance worked out and two people signing.

Explore CageCount

Run the shift

The shift doesn’t happen at a desk. Neither do we.

Shift reports, closing checklists and repair tickets that work on any phone, in the middle of a busy night. It runs in the browser, so there’s nothing to install.

Shift reports & checklists Repairs
Three phones: a cook reports a broken walk-in cooler by scanning its QR sticker, a floor supervisor closes the swing shift report, and a bartender ticks off the bar’s closing checklist.
  • Kitchen

    Repair tickets

    Scan the QR sticker on the walk-in, the ice machine or the register, snap a photo and tap a suggested description. If it’s a safety hazard, managers hear about it right away.

  • Service

    Shift reports

    One report per shift: what happened, the checklist, any incidents and anything broken. When it’s closed, it’s emailed to the people you choose.

  • Bar

    Opening and closing checklists

    Build a checklist once, like “open the bar” or “close the kitchen,” and use it on every shift or just one. Each item records who did it and when.

One sticker · one ticket · one record

From sticker to solved.

scan opens the right machine. No hunting for serial numbers.
1
stages anyone can follow, from reported to done
4
hours at most between reminders on a stuck ticket
72
  1. 01

    Scan

    Point a phone at it

    The camera opens that machine’s page, with a Report a Repair button. Nothing to install.

  2. 02

    Report

    Snap it, tap a description

    AI suggests what’s wrong from the photo. You pick one or type your own. Nothing sends until you tap Submit.

  3. 03

    Ticket

    The ticket fills itself in

    The machine, the department and where it lives come along. A safety hazard alerts managers right away.

  4. 04

    Vendor

    Nothing gets forgotten

    Assign a manager and a vendor. Tickets that sit turn yellow at 7 days, orange at 14 and red at 30.

  5. 05

    Done

    Fixed, and on file

    Parts and labor add up on each machine, so you know when it’s time to replace it. The full history stays.

The handoff, written for you When swing closes its report, AI turns the incidents, repairs and checklist into a 30‑second read for the next shift.
Checklists for every department Use one list on every shift, or give a shift its own. Drag “Bar closing” onto Night and it takes over from the everyday list.

The 70-second tour

See HR PaperTrail in action.

One busy night at a card club, where HR PaperTrail started: an incident reported by voice, a write-up signed on screen, a question answered and a broken camera fixed. Swap the card tables for your kitchen, front desk or sales floor, and the night looks the same.

In the tour One night on the floor, in six parts.

Get a live walkthrough Explore the product

Privacy & access

Everyone sees exactly what they should.

A shift lead sees their crew. HR sees everyone. You decide who can see and do what, and every change is kept: who made it, what changed and when.

  • Managers see only the people in their departments
  • Private incidents and notes stay private
  • Nobody can give themselves more access
  • A history of every change: who, what and when
How we protect your records
The access settings for the Department Manager role, and the history of a written warning signed by the employee, his supervisor and HR.

Private stays private

Mark an incident or a note private and only the people allowed to see private records can open it. It doesn’t show up anywhere else.

Every signature is timestamped

Employees sign on the manager’s screen or on their own phone from a secure link. Each signature is saved with the time and the device it came from.

Files stay private

Files are stored privately for your company and open through links that expire on their own. Every upload is checked before it’s saved.

Your address, your logo

Your team signs in at your own web address, with your logo on the page. Your records are kept apart from every other company’s.

One click locks a login

When someone leaves, one click signs them out on every device and makes them choose a new password. Turn a login off and it can’t get in at all.

No one raises their own access

Nobody can give themselves more than they already have. You can even hide a person’s own file from them, including people who work in HR.

Customers

Our customers say it better than we can.

From a California card room to business centers and a software company, in their own words.

Prior to HR PaperTrail we had the typical HR file, we had a folder on the network, we had emails, we had disciplinary documents, certifications – it was very messy. HR PaperTrail enables us to compile a detailed timeline on all our employees making it fast and easy to respond to any challenge. We couldn't live without it.

Luna Kayamori General Manager, MK Business Centers

We use HR PaperTrail everyday to check employee records, requirements and disciplinary records…or just to refresh us on an employee's work history. It's a critical tool for our managers and gives us the confidence to address challenges by other employees or third parties.

Robyn Fox HR Manager, Club One Casino

Disclosure: Club One Casino is owned by Brick HR’s president — HR PaperTrail was built there.

HR PaperTrail helps us keep our notes and records on professional employees organized and accessible. It's a great tool to keep perspective when managing your staff.

Henry Alfano Chairman, ClickPoint Software

White-glove setup

You run the business. We’ll handle the setup.

No IT project and no blank screens. We bring your people in and set HR PaperTrail up with you, so your managers start on day one with your rules already in place.

  1. 01

    Talk to us

    Tell us how your business runs: your departments, your people and the problems you want gone. A real person from the team that builds HR PaperTrail walks you through it.

  2. 02

    We bring in your team and your rules

    Send us your employee list as a spreadsheet, from payroll or wherever it lives. We bring everyone in, emergency contacts included, then set up your departments, shifts, attendance rules, certifications and checklists with you.

  3. 03

    Your managers are up and running

    Your team signs in at your own web address, with your logo on the page. Managers start writing things down the right way from the first shift, and you keep a direct line to the people who build it.

White-glove setup comes with every plan. We import your team, and you can be live in days.

Get started How pricing works

How we compare

How HR PaperTrail stacks up.

Compared with the binder behind the bar, the scheduling app on your phone and the big HR systems. Honest answers, including what we don’t do.

  • Write-ups, incidents and attendance in one file per employee

    HR PaperTrail

    Yes

    Paper & binders

    Spread across folders, drawers and email

    Scheduling apps

    Not what they’re for

    Big HR suites

    Usually, once it’s set up

  • Write-ups signed on screen or on the employee’s own phone

    HR PaperTrail

    Yes

    Paper & binders

    Wet ink, if the form turns up

    Scheduling apps

    Rarely

    Big HR suites

    Sometimes, as an add-on

  • Incident reports with witnesses, written in minutes

    HR PaperTrail

    Yes

    Paper & binders

    Paper forms

    Scheduling apps

    A manager log, in some

    Big HR suites

    Often a separate product

  • Certifications tracked, with reminders before they expire

    HR PaperTrail

    Yes

    Paper & binders

    A calendar, if someone remembers

    Scheduling apps

    Basic, in some

    Big HR suites

    Often

  • Attendance points that drop off on their own

    HR PaperTrail

    Yes

    Paper & binders

    Hand math

    Scheduling apps

    Varies

    Big HR suites

    Varies

  • Shift reports and opening and closing checklists

    HR PaperTrail

    Yes

    Paper & binders

    A logbook on the counter

    Scheduling apps

    A manager log, in some

    Big HR suites

    Rare

  • Repair tickets from a QR sticker on the equipment

    HR PaperTrail

    Yes

    Paper & binders

    Not offered

    Scheduling apps

    Not offered

    Big HR suites

    Usually a separate product

  • AI that flags possible workplace violence for your team to review

    HR PaperTrail

    Yes

    Paper & binders

    Not offered

    Scheduling apps

    Not offered

    Big HR suites

    Rare

  • Made for businesses without an HR department

    HR PaperTrail

    Yes — managers can do it

    Paper & binders

    You are the HR department

    Scheduling apps

    Not their focus

    Big HR suites

    Made with HR teams in mind

  • Shift scheduling

    HR PaperTrail

    No — keep your scheduler

    Paper & binders

    A whiteboard

    Scheduling apps

    What they do best

    Big HR suites

    Often

  • Payroll

    HR PaperTrail

    No — keep your payroll

    Paper & binders

    Not offered

    Scheduling apps

    Some

    Big HR suites

    Yes

  • Getting started

    HR PaperTrail

    We set it up and bring in your team

    Paper & binders

    You are the system

    Scheduling apps

    Do it yourself

    Big HR suites

    A long setup project

We compare kinds of tools, not specific products. What each one offers varies by product and plan.

FAQ

Questions, answered straight.

What owners and managers ask us first, with honest answers. Don’t see yours? Ask a real person.

Ask us anything

Straight answers from the team that builds it.

No. HR PaperTrail is made for businesses where the managers handle write-ups, incidents and checklists themselves. It helps them do it the same way every time. If you do have HR, they see everything in one place.

Days, not months. Send us your employee list and tell us how you run things. We bring your people in, set up your departments, shifts, rules and checklists with you, and your managers can start right away.

That’s what it’s built for. It works on any phone, in the browser, so a manager can write up an incident in the middle of a shift. They can say what happened out loud and AI drafts the report. It reads like your paper forms, only complete and signed.

Yes. They can sign on the manager’s screen, or you can send them a secure link and they sign write-ups and onboarding papers on their own phone. There’s no app to download and no password to remember. Each signature is saved with the time and the device.

No. It points things out and your people decide. It shows which employees may need attention, flags incidents that may meet California’s §6401.9 workplace-violence definition, drafts write-ups and reports for a manager to review, and suggests attendance point changes a manager has to approve.

If your team works in shifts, it should. HR PaperTrail started inside a California card room and now runs in bars, card rooms, business centers and more. We set it up with your departments, your positions and the certifications you track, like food handler cards, alcohol server training, guard cards or forklift certifications.

Yes. Each location or part of your business can be its own department, and managers see only the ones they run. Separate properties can each have their own account, with their own web address and logo. We’ll suggest the right setup on our first call.

No. Keep the scheduling and payroll you have. HR PaperTrail doesn’t build schedules or run payroll. It knows your shifts, so shift reports, checklists and incidents line up with them.

You decide. Managers see the people in their own departments, HR and owners can see everyone, and private incidents and notes stay private. Nobody can give themselves more access, and every change is kept with who made it and when.

It depends on the size of your team and how many departments and properties you run. Talk to us and we’ll send a straightforward quote. Setup is included: we bring in your team and set everything up with you.

Get started

Put every shift on the record.

Tell us a little about your operation. We’ll reach out within one business day to set you up — personally.

White-glove setup. We import your roster for you.